From the moment an employee signs their contract until their last day at your company, they generate a significant amount of HR data. Whether your company has 25 or 200 employees, collecting and ensuring the reliability of this information is crucial for efficient employee record management and accurate payroll preparation.
What is Core HR?
Core HR is a key HR concept for automating human resources management. This software collects, standardizes, centralizes and updates all the employee-related information including identity, date of birth, address, bank details, social security number, health insurance, degrees, contract type, job title and description, position within the company, and completed training.
Core HR serves as an essential database for managing new hires and employee departures and must integrate with other tools such as leave management software, performance reviews, and time tracking systems.
Benefits of Core HR online software for SMEs
Customizable, reliable and up-to-date HR files
An employee's HR file is created when they accept a job offer. Ideally, their data is collected before their start date to streamline administrative procedures like contract creation, onboarding configuration, and payroll setup.
A core HR tool simplifies data collection through customizable forms tailored by the HR department based on the employee's profile.
In addition to basic information and supporting documents (like social security certificate, bank details, and proof of transport), new data fields can be created to meet your company's needs. This data can include various formats, text, figures, images like first aid certificates or hazardous materials handling certifications. For example, you could create a "Patents" entry that allows employees to select the patent obtained and to enter the corresponding date.
Core HR software allows you to automatically launch update campaigns. For instance, before the annual seminar in Lucca, the HR department launches a campaign to update employees' identity documents before making flight reservations. Employees are notified and asked to check the details and validity date of their IDs or passports.
Data updates may be mandatory and periodic in some companies - such as monthly transport receipts or drivers' licences for businesses employing drivers.
Easier payroll exports and report generation
With centralized and streamlined HR data, generating exports and reports becomes much simpler.
Each month, the Core HR solution summarizes payroll-impacting events (like changes to HR files or new hires and departures) in a shuttle form to assist payroll managers.
A steering console for workforce management
The HR file provides a clear, accurate and real-time view of your company's workforce. It issues alerts for important deadlines, such as the probationary periods, maternity leave, fixed-term contracts, medical check-ups, or certification expiry.
This software also provides analytical tables to monitor key indicators such as turnover rates and seniority profiles. The Core HR solution equips you with essential insights for decision making or implementing corrective measures.
A tool for supporting the company's growth
Core HR software is invaluable for companies looking to expand internationally. It facilitates the harmonization of HR data and enables automatic team assignments across various legal entities, while documenting languages spoken, local currencies and regulations.
Core HR software also offers Onboarding and Offboarding Modules, and integrates with other HR software tools like compensation management, performance management goals and performance review management, and time tracking.
Ultimately, the time saved on administrative management allows the HR department to focus on more strategic projects: recruitment, skills mapping, employee mobility requests, training plans, implementation of a CSR policy, or occupational health and safety measures (such as workplace risk assessment).